Sharing Your Data

We will never sell your data. We may share your data with:
• Governing bodies (e.g., RFU) for player registration and compliance.
• Service providers (e.g., payment processors, website hosting companies).
• Event organisers or sponsors where necessary and appropriate.

All third parties are required to respect the security of your personal data and comply with data protection law.

Data Retention

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements. When your data is no longer needed, it will be securely deleted.

Your Rights

Under UK GDPR, you have the following rights:
• The right to access your personal data.
• The right to correct any inaccuracies.
• The right to request deletion of your data.
• The right to object to certain processing.
• The right to withdraw consent at any time.

To exercise these rights, contact us using the details above.

How We Use Your Data

We will use your personal data for the following purposes:
• To manage club membership and player registrations.
• To communicate important updates about fixtures, events, and club news.
• To process payments for membership, tickets, or merchandise.
• To maintain player safety and comply with safeguarding obligations.
• To improve our website and user experience.
• For promotional purposes (where consent is given).

Legal Basis for Processing

We process your personal data under the following lawful bases:
• Consent: Where you have given explicit consent (e.g., for marketing or use of images).
• Contract: To fulfil our obligations to you as a member or customer.
• Legal Obligation: To comply with safeguarding, tax, or accounting requirements.
• Legitimate Interest: For running the club efficiently and promoting rugby in the community.

Cookies

Our website uses cookies to improve your browsing experience and collect analytics data. You can control cookies through your browser settings.

Security

We take appropriate security measures to protect your data against loss, misuse, and unauthorised access. However, no internet-based service can be 100% secure, so please exercise caution when sharing information online.

Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices, so please review their policies.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

Effective Date: 18th August 2025
Last Updated: 18th August 2025

Gosport and Fareham Rugby Football Club (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website www.gosportrugby.club, interact with us online, or use our services.

Who We Are

Gosport and Fareham RFC is a community rugby club based in Gosport and Fareham, Hampshire, UK. If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Email: gfrfc.honsecretary@gmail.com
Postal Address: Gosport & Fareham RFC, Dolphin Crescent, Gosport, Hampshire, PO12 2HE

Information We Collect

We may collect and process the following types of personal data:
• Identity Data: Name, date of birth, gender.
• Contact Data: Email address, phone number, postal address.
• Membership & Registration Data: Player details, emergency contact information.
• Payment Data: Bank details or payment information (for subscriptions or merchandise).
• Technical Data: IP address, browser type, cookies, and analytics data when you use our website.
• Photographs/Videos: Images taken during matches, training sessions, or events for promotional purposes (with appropriate consent).

How We Collect Your Data

• Directly from you when you fill in forms (e.g., membership, contact, or event registration forms).
• Through our website (cookies and analytics).
• Through social media interactions with our official accounts.
• At club events, games, or training sessions.